Digital Letterhead: One click. Branded PDFs.
Invoices, reports & proposals — always on-brand, from any software.
✨ Trusted by 1,000+ professionals worldwide
No costs, no hassle, no registration, cancels automatically
The ultimate digital letterhead solution including a extensive PDF toolbox — Designed for Windows
Digital letterhead
A digital letterhead guarantees that every invoice, report or proposal carries a professional and consistent brand identity. With Fabreasy PDF Creator you automatically insert a digital letterhead into PDFs, Word documents and Excel reports without any extra steps. Your corporate identity stays the same whether you work with different software packages, reporting generators or operate multiple business activities with separate letterhead sets. Fabreasy makes it easy to assemble letterhead, continuation pages and cover pages and apply them in the correct order. You automatically send a perfect PDF that always respects your brand, regardless of the application you are using. The printed letterhead disappears, but your brand identity remains.
Try it free for 14 days — then only €33.50 per year per user. (Site licenses available for teams and offices.)
FAQ: How to get started?
Download and install Fabreasy PDF Creator. Steps after installation:
- In Word, Excel or Drag & Drop, click Setup (red radar icon)
- Open the Letterhead tab and click Select letterhead
- Add your branding (PDF letterhead) and select it
- Click Use selected and then Save
- Repeat this step for continuation pages. You are now ready to use Fabreasy. See the example on the right.
Want to use letterhead sets?
Click Advanced options, then select Help for detailed online instructions.
Add your digital letterhead and signature automatically
Create PDFs including digital letterhead quickly and effortlessly
Generate PDFs directly from Word and Excel, or by using the printer driver.
Already have PDFs? Just drag and drop them into Fabreasy.
Want to email instantly in the right branding? Simply click the paperclip
Digital Letterhead Sets for different business activities or companies
For example, for invoices, reports, or quotations.
Choose the order in which each type of letterhead is applied yourself.
Digital letterhead for your PDF reports
Drag and drop a PDF or entire folders into Fabreasy, and apply your branding to the desired pages.
Easily add visual digital signatures
Place a signature in a fixed position or dynamically using text recognition.
No transparent signature yet? Quickly create one with our app.
Secure your PDF documents before sending
Secure your PDFs effectively and hassle-free
How securely are your PDFs being sent?
Is encryption enabled?
Is document editing disabled?
Can just anyone open the PDF?
Password-Protect PDFs
Automatically secure PDFs with a password linked to the recipient’s email address — only the intended recipient can open the document. Keep your information safe and GDPR-compliant.
Easily personalize the subject line and email body with labels — saving you time and effort.
To enable automatic passwords, simply add TO:emailaddress:label (please note :label required)
to your document — and you’re all set.
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Adjust and refine any existing PDF
Editing a PDF? Do it effortlessly.
With the Fabreasy page rearrangement tool, you can easily move, delete, rotate, add pages and page numbers within a document.
Add-Ease: Add text and images directly to existing PDFs.
Complete PDF solution in one package
There’s more: Fabreasy Dashboard
All Fabreasy apps are bundled in the clear and intuitive Fabreasy Dashboard, giving you quick access to every feature Fabreasy has to offer.
Users call Fabreasy a Swiss Army knife for PDFs — a versatile tool that makes your daily work easier.
Who relies on Fabreasy — and what makes them choose it?
I want to deliver my reports quickly and efficiently including my digital letterhead. With Fabreasy, I can — directly from Excel or as a PDF from the reporting system. No hassle with printing and scanning, just a clean and professional end result.
💬 “Our reports always look professional. Thanks to Fabreasy, we save a lot of time and costs every single day.”
As an entrepreneur, I want my quotes and invoices to look professional without extra effort. Fabreasy ensures my PDFs instantly reflect my branding — no hassle in Excel or Word.
💬 “My quotes always look polished. My clients might not even notice, but it gives me a real sense of satisfaction.”
As an IT manager, I aim for more efficient document processes and lower costs. With Fabreasy, we save significantly on printing costs and streamline our workflow by adding digital letterhead directly to PDFs. On top of that, PDFs are now securely sent to clients.
💬 “With Fabreasy, we have simplified and secured our document processes. Less manual work, more consistency, and substantial cost savings. We can now manage with far fewer MFPs.”
Trusted by 1,000+ professionals
Try it for free, no strings attached!
Start your free 14-day digital letterhead trial today — no registration, no hassle
Understanding Digital Letterhead and Automated Document Branding
Many companies rely on Word, Excel, accounting platforms or reporting engines to create day to day documents. Although these tools are excellent for producing content, they rarely guarantee a consistent visual identity across all exported PDFs. Logos shift, margins differ and every department ends up using a slightly different version of the corporate template. As a result, the company’s brand becomes fragmented in its own communication.
Digital letterhead solves this problem by separating visual identity from the application that generates the content. Instead of relying on manual formatting, a PDF overlay ensures that every exported document receives the same layout, colours, typefaces and branding elements. This approach creates a professional, repeatable process that keeps your corporate identity intact across all platforms.
With Fabreasy PDF Creator, this process becomes effortless. The software automatically applies the correct automated letterhead whenever you create a PDF, whether you work in Word, Excel or any other tool. You no longer need to adjust headers or copy templates; the overlay is attached instantly and accurately. This makes digital letterhead not just a branding tool but a workflow upgrade that reduces errors and saves valuable time.
Consistency across all pages
A key advantage of Fabreasy is the ability to define different layouts for the first page and the following pages of a document. Professional branding often requires a more detailed design for the opening page and a simplified variant for the pages that follow. Fabreasy supports this out of the box with smart first page and following pages rules.
For longer documents you can enable a dedicated continuation sheet. This ensures that your core branding stays visible without overwhelming the reader. It also preserves a clean and consistent layout for proposals, contracts, financial statements and reports with multiple sections. For companies that generate large PDFs from reporting systems, this feature is essential. It guarantees uninterrupted multi page PDF branding, fully aligned with your visual guidelines.
One central place for all page templates
Fabreasy’s page template system allows organisations to manage all their digital letterheads in one central location. If your company operates multiple brands or business units, each can have its own set of design templates. You can select different overlays depending on the type of document or department producing it. This creates a flexible but controlled environment for digital branding.
The benefit is straightforward. Instead of juggling several template files scattered across computers, your teams work with one reliable source of truth. Anytime a design update is needed, it is applied centrally. From that moment on, everyone automatically uses the correct version without extra steps.
Improved workflow and fewer mistakes
Manual document branding often leads to inconsistent results. Users forget to paste the letterhead, apply outdated files or export documents with shifted elements. These mistakes are frustrating internally and unprofessional externally.
By automating the process, Fabreasy eliminates these issues entirely. Every PDF you produce receives the correct layout, the correct background and the correct branding elements. This structured approach improves accuracy and reinforces trust in your communication.
Automation also increases efficiency. Whether you generate ten PDFs a day or hundreds per week, the workflow remains fast and predictable. Teams no longer waste time correcting formatting issues or searching for the right version of a template. The software takes care of all the branding in the background.
Document branding for modern organisations
Companies today use many different tools to produce documents: ERP systems, CRM platforms, financial software, project management tools, cloud portals and more. Despite this variety, all outputs eventually need to match the organisation’s visual identity. Digital letterhead provides a scalable solution that works across all these systems.
Fabreasy integrates seamlessly into this landscape. If a platform can export a PDF, Fabreasy can apply the correct overlay. This makes the tool suitable not only for standard office applications but also for complex reporting environments. Whether you are a small business or a multi department organisation, automated document branding brings order, consistency and professionalism to your PDF workflow.
Always the right brand impression
Brand perception is shaped by every document you send. Proposals, invoices, reports, presentations and letters all carry your company’s signature. A consistent look reinforces trust, while inconsistency creates confusion. By using digital letterhead and document branding, you ensure that customers, partners and stakeholders always receive a well presented and unified message.
Fabreasy PDF Creator helps you maintain that standard automatically. It offers a secure, reliable and scalable solution for managing your digital letterhead, your continuation sheets and your multi page branding. Whether creating a single page confirmation or a fifty page report, your identity remains clear, professional and consistent.